The next big Job - Printing Manager !

Managed Print Services!

Three questions that will make you a GREEN citizen

1. Is your organization interested in reducing its carbon footprint?
2. If YES, have you quantified the impact that printing has on the environment?
3.  Are you aware of potential energy savings by managing printing efficiently?

If you have the intention to be green but don’t know how to do all this, read the post!

What is printing?

Printing is not only about sending a file to the printer and collecting it from the printer, it includes the cost of managing and optimizing the input, output and the processes that support these printers. In a real life business environment it includes paper, printer, technical services, ink toner and power. If we add up the cost of all this it is about 15% of a company’s annual spending. Which means you are spending more and depleting more! 

So what is the solution?

MPS – Managed Print Services.

As per the Managed Print Services Association, Managed Print Services is the active management and optimization of document output devices and related business processes.

The definition is very broad, but the end result is easy to comprehend, it enables your organization to efficiently use the infrastructure, monitor and standardize printing management, and improve workflows as required by automating document management. From a sustainability point of view, which is why the post in on this blog, it helps organization reduce the carbon footprint of printing by reducing energy consumption and paper usage, and simplifying recycling and end-of-use disposal of devices and cartridges.

Managed Print Services has helped companies achieve:

• Cost reductions associated to printing system of up to 30% 
• Energy savings associated with printing system of 30% to 80%  
• Reductions in paper consumption by millions of pages for companies 
• Environmental friendly disposal of assets and recycling strategies for devices at end of       use
•  Easy, consistent, and responsible recycling of toner and ink cartridges with a trusted recycling partner 
• Decreases in their carbon footprint from printing 
• Efficiency and productivity improvements 
• Convert the slow manual paper based approval processes to electronic saving paper and time
• Increase the security of the documents by tools such as follow your print.

This implies that it is a win-win situation for everyone, on one hand the business saves money and optimizes its resources and on the other its reduces carbon foot print by consuming less power, paper and other supplies.

There are many companies that offer managed printing services some of the big names in the industry are Xerox, HP and Cannon. Have a look at the video below from Xerox to understand the service better. Keep reading the blog for more GREEN IT solutions!